Whistleblower Protection Act
1. Purpose of the Whistleblower Protection Act
This Act regulates the protection of natural persons who have obtained information about offences in connection with their professional activities or prior to a professional activity and who report or disclose this information to the reporting offices provided for in this Act (whistleblowers).
In addition, persons who are the subject of a report or disclosure and other persons affected by a report or disclosure are protected.
2. Purpose of a whistleblower system
The purpose of the whistleblower system is to ensure that violations, problems or incorrect behaviour attributable to employees of Intos Electronic AG or others with a connection to the company can be reported in an uncomplicated manner and in compliance with the General Data Protection Regulation through channels created for this purpose. In addition, the whistleblower should not be penalised at any time in connection with their professional activities.
3. Who can be the whistleblower?
The whistleblowing system can be used by employees, former employees, interns, temporary workers, self-employed persons and freelancers working for the company via established channels.
4. What advice can be given?
The whistleblower system can or should be used for the following:
- Offences that are punishable by law (e.g. bribery; embezzlement; corruption)
- Violations that are subject to fines if the violated regulation serves to protect life, limb or health or to protect the rights of employees (e.g. violations of commercial law regulations)
- Violations of product safety and conformity requirements
- Violations of environmental protection regulations
- Violations of human rights and occupational health and safety (e.g. harassment, bullying, discrimination)
- Other offences or matters that could lead to damage to the reputation or financial disadvantages of Intos Electronic AG.
- The whistleblowing system should not be used for personal dissatisfaction (e.g. salary or contract conditions); disagreements with colleagues or superiors.
5. How and where the information can be reported
The information can be reported to the internal reporting office via the following channels
- Internal IT platform: www.intos.de/en/Legal/Whistleblower-office/
- By telephone via an automatically set up mailbox system: +49 (0)641 / 9726 150
- In writing by e-mail: [email protected]
- In person, at the internal reporting office: Mr Hansmann (PM Dept.) / Mr Herrbach (RMA Dept.)
The reports can be submitted anonymously or personalised.
If the report is submitted anonymously, please ensure that your name is not accidentally entered at any time and in any field/report. Please do not use any devices from the company's internal network.
In the event of a criminal investigation, we may ask you to disclose your identity. In this case, you are entitled to protection (person in need of protection).
6. Dealing with your report
The internal reporting office
- confirms receipt of a report after seven days at the latest, immediately if digital media are used.
- checked, factual scope of application. If the application is not appropriate, the internal reporting office recommends that a discussion be held with the colleagues concerned or that the responsible line manager be contacted.
- maintains contact with the whistleblower, unless the report was submitted anonymously.
- checks the validity of the notification received
- Takes appropriate follow-up measures
- informs about planned or already taken follow-up measures within 3 months after confirmation of receipt of the report at the latest. Unless the report was submitted anonymously.
7. Duty to inform
Alternatively, the information can be transmitted to the following authority via external reporting procedures:
Federal Office of Justice
External Reporting Centre of the Federal Government53094 Bonn
Phone: +49 228 99 410-6644
Federal Financial Supervisory Authority (BaFin)
Graurheindorfer Str. 10853117 Bonn
Phone: +49 228 / 4108 - 0
E-Mail: [email protected] (Bonn)
E-Mail: [email protected] (Frankfurt)
Bundeskartellamt
Kaiser-Friedrich-Str. 1653113 Bonn
Phone: +49 228 94 99 – 0
E-Mail: [email protected]
Privacy policy
Data protection is very important to us, which is why we inform you how your personal data is processed in the whistleblower system and what rights you have in this context.
1. Person responsible for data processing
INTOS ELECTRONIC AG
Siemensstraße 11
D-35394 Gießen
Phone: +49 (0)641 9726 - 151
E-Mail: [email protected]
2. Intended use
Processing of reports of possible violations in accordance with the Whistleblower Protection Act - HinSchG, Federal Law Gazette 2023 I No. 140
3. Legal basis
Art. 6 para. 1 lit. e) GDPR.
4. What information is processed
The report includes information on the facts of the case as well as personal data of a person incriminated by the report (name, contact details) and / or the person making the report (name, IP. contact details).
5. Recipient of the data
For the purpose of verification, documentation and investigation, the data is transmitted to the responsible colleagues in the internal reporting office. In addition, to external reporting centres, if necessary for the investigation, see point 7. information obligation in the Whistleblower Protection Act declaration Transmission to recipients in a third country or an international organisation is not intended.6. Deletion of registered data
The registered data may only be stored for as long as it is required for investigation and tracking, at the latest after 3 years.
7. Your rights as a data subject
Your rights as a data subject are the right to
Information, rectification, erasure, restriction of processing, data portability and the right to object to processing.
In addition, the right to lodge a complaint with the Hessian Commissioner for Data Protection and Freedom of Information
PO Box 3163
65021 Wiesbaden
Phone: +49 611 1408-0
E-Mail: [email protected]
